KuluFlow reads building store invoices from your mailbox, books materials to the right site and splits costs by type. See what a product costs in different stores and which prices went up recently – without an Excel sheet.
No card needed. Works without Siteo too. Screenshots show the Estonian interface, but the app also works in English.
Accounting software splits costs by account. KuluFlow books every invoice line to the right site.
The app has read-only access and only picks up purchase invoices. Emails are not moved, deleted or marked as read.
Lines are split between sites by reference. It only asks about new references.
Paper delivery notes or invoices can be photographed on site.
“Objekt” (site), “Viide” (reference), address or customer name. Kase 5 and Kase 15 don't get mixed up.
Everything bought for each site, with search and CSV for accounting.
See goods that were delivered but not yet invoiced.
Set a materials budget for a site and see what percentage of it has been spent.
Materials, subcontracting, equipment hire, transport, waste or overheads.
Search all invoice lines, e.g. “45x195” or “plasterboard”, and see store, quantity and price.
If a product is at least 10% more expensive than last time, you see it along with how much extra you paid.
Choose how many days before the due date you're reminded. Mark an invoice paid with one click.
Upload a store's price list. KuluFlow tells you if an invoice price is higher.
Screenshots come from a demo company based on real invoices from an Estonian construction company. Store names have been replaced and amounts changed.
Company name, email and password.
Connect the mailbox invoices go to, or forward them to your KuluFlow address.
Name and address. You can also create a site from an invoice with one click.
If a reference is new, the app asks once. After that everything goes to the right site.
First month free, no card needed.
For Siteo users KuluFlow costs €16 a month + VAT.
I built Siteo around what a site actually needs. I worked as a site manager for eight years, and we use these tools ourselves every day.
Marko Toomik, Normrise OÜ. A real person answers, usually the same day: info@seadusta.ee
Three ways: connect the mailbox your invoices go to; forward invoices to your KuluFlow address; or upload a PDF or photo yourself. XML e-invoices are read too.
Tested with real invoices from Karl Bilder, Decora, RAIT, Optimera, Esvika Elekter, Cramo and Onninen. Other stores' invoices are read the same way.
No. It only looks at emails with a PDF or XML attachment that come from a supplier or contain the word “arve” (invoice). Other emails are not stored. You can disconnect at any time.
The app asks “Which site?” and suggests up to three. Answer with one click and it remembers.
Yes, but Siteo isn't required. Used together, goods from delivery notes go to the site diary and time-tracking hours to the site's costs.
Each site's invoices and invoice lines can be downloaded as CSV, and all invoices as one ZIP.
The demo company has 3 sites, 8 workers and 4 weeks of work. Click around freely – everything resets every night.